The AI escrow coordinator for independent title and settlement firms. It opens files, orders and chases payoffs, HOA documents and tax certificates, and keeps every party updated. Your team approves what matters.
Works from your existing inbox. No new title system required.
| File | Closes | Progress | Waiting on |
|---|---|---|---|
| 17 Linden Pl | Tue | Clear to close | |
| 903 Harbor Way | Wed | Payoff · 3rd follow-up sent | |
| 42 Birch Hollow Rd | Thu | HOA docs · due tomorrow | |
| 5510 Quarry Rd | Fri | Lender CD · flagged to closer | |
| 218 Cedar Bluff Dr | Next Mon | Tax cert · requested today |
discrete tasks in a typical escrow, from ordering HOA docs to coordinating with lenders.
emails tied to each transaction, each one sorted, filed and answered by hand.
missing payoff letter is all it takes to push a closing date. Clearday chases it before it does.
of staff time to close a standard title file. A difficult file takes about 45 hours.
of files need considerable curative work. The most common culprits are payoffs, property taxes and HOA dues, exactly what Clearday chases.
of home purchase contracts had a delayed settlement in early 2026, and another 5% fell through.
of the loan amount is what lenders typically charge to extend a rate lock when a closing slips.
At the median title professional’s wage of $28.20 an hour, base pay alone on a standard file comes to about $620, and about $1,270 on a difficult one.
On a $300,000 loan, a rate lock extension can run $750 to $3,000, and the agents and lender remember whose file it was.
Clearday reads the contract, drafts the file and lines up intro emails. Your closer approves it in one click.
Payoffs, HOA documents, tax certificates and the title search are requested on day one, from the right people.
Follow-ups tighten as closing nears. Replies are filed to the right file, and stalled items are flagged early.
Every item is in, and your closer reviews the final figures. The parties got updates all along the way.
Title firms are prime targets for wire fraud. Clearday is designed around that from the start.
No wires, no disbursements, no bank details. Any email about changed wire instructions is flagged to a person immediately.
The first message to any new email address waits for your OK, and look-alike domains are caught.
Payoff amounts and fees are pulled from documents as suggestions. Your closer signs off on the final numbers.
Every message, document and change is logged on the file, ready for an underwriter review.
Your cost follows your volume, so a slow month costs less. $499 monthly minimum, which covers your first 12 files. Over 150 closings a month? Every file above that is $29.
Run Clearday on your real files with a person reviewing every message before it goes out. We measure hours saved per file against your baseline.
No. Clearday works from your existing inbox, with a simple file view of its own. Title system integrations are on the roadmap.
Not by default. Every outgoing message waits for approval until you choose to let routine follow-ups to verified contacts go out on their own.
Never. Clearday doesn’t send, confirm or change wire instructions, and it flags any email that asks about them.
Clearday reminds you when no signed borrower authorization is on the file, since most servicers require one, and lets you attach it before the request goes out.
It’s encrypted, kept separate for each firm, and never used to train AI models.
Clearday keeps each file’s contacts and documents in one place. Pick a document, toggle who gets it, and send. Every send is logged and moves the file’s progress bar forward.
This is a sample file. Choose a document and Clearday preselects the right people; change them with the toggles.
Add the seller, buyer, agents, lender, HOA and attorney once. Name, role and email are all it takes.
Every document has one Send button. Toggle on whoever should get it, one person or many, edit the message if you like, and send.
Send the seller a secure link. They fill in their contact details, current address and forwarding address after closing, and the answers land on the file.
Record the lender, loan number, payoff contact and estimated balance. Request Payoff builds the letter with the property, borrower, loan number and closing date, and preselects the lender.
Mark HOA yes or no. If yes, add the association and its management contact and request documents or an estoppel the same way as a payoff. If no, the step is done.
Upload the signed contract. Clearday suggests the price, earnest money, closing date and contingency deadlines for you to confirm.
Opened, contract, seller info, payoff, HOA, clear to close, closed. Steps complete themselves as you upload and send, and you can check any step off by hand.
Reads the contract and drafts the file and intro emails for one-click approval.
Payoffs, HOA documents, tax certificates and the title search, each to the right party.
Follow-ups tighten as closing nears. Stalled items get flagged before they cost you a date.
Replies are matched to the right file, documents saved and checklist items checked off.
Agents, lenders and buyers get updates at each milestone.
Every file closing in the next 10 days and the one thing it’s waiting on.
See Clearday run on a sample file in 20 minutes.